Guidance

Getting the Best Quote

A SIMPLE AND HELPFUL GUIDE TO AVOID MAKING EXPENSIVE MISTAKES WHEN BUYING A NEW OR USED PHOTOCOPIER(MFP), OR UPGRADING YOUR EXISTING EQUIPMENT.

STEP 1: BASIC INFORMATION YOU NEED TO GIVE THE SUPPLIER

  • Number of copies you need to produce a month, copy or print format?
  • Tell them if you need A3 copying capability.
  • Do you do, or would you like to do scanning?
  • Is your quote for colour or mono?
  • How many paper trays do you require?
  • Do you need any of the following; stapling, hole punching, booklet making.
  • Any other specific requirements.

 

STEP 2: USEFUL THINGS YOU SHOULD KNOW

  • What does MFP stand for – Multi Functional Product
  • Do you know that most MFP’s will do the same job as a printer, copier or fax machine at half the price, usually on a fully inclusive maintenance agreement, based on a cost per copy.
  • Do you know that you can scan documents in colour at high speed directly across your network to a desktop or FTP folder, or email in PDF or TIFF directly from the document feeder of an MFP, also duplex from A5 to A3.
  • Do you know that you can audit all print traffic from your MFP and therefore control all your company’s print costs.
  • Do you know an MFP has a host of security features designed to protect the an accidental or illegal transfer of sensitive information.
  • Would job share give your business flexibility ? with an MFP you can select a device on your network that will do the job most effectively.
  • Ask how your MFP could make a greater contribution to your business

 

STEP 3: KEY FACTS ABOUT YOUR PURCHASE

  • Is it an outright purchase you require?
  • Had you considered the flexibility of leasing, i.e. being able to upgrade at any period during the lease, and offset the rentals?
  • Did you know with a volume plan, you can set out a budget for the number of copies you require and terminate for over use.
  • Perhaps the best option while you are deciding your exact requirements is a short term rental.
  • Make sure you understand the difference between your lease agreement and maintenance, this maybe stating the obvious but not knowing could give you a very expensive problem.
  • Understand fully the real costs of exiting from your current lease.

 

STEP 4: SERVICE – MAINTENANCE – AREN’T THEY THE SAME ?

  • No – Maintenance is about routines and working to manufacturers’ specifications to keep the equipment in good working order – Service is about the quality and efficiency of the work undertaken by the supplier, and importantly the response times to the customers needs.
  • A standard maintenance contract should cover all consumables, spare parts, engineers time and travel, this fully inclusive service is usually based on a cost per copy.
  • Another option is to pay as you go, this can however prove to be expensive.
  • Other options are tailored made maintenance packages to suit the individual needs of the customer where it is possible to incorporate the purchase of the equipment as well.

 

STEP 5: CONTACT CLARITY

Quick Enquiry







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A simple and helpful guide to avoid making expensive mistakes when buying a new or used photocopier (mfp), or upgrading your existing equipment.

FREQUENTLY ASKED QUESTIONS
Use this section to cut through the jargon and understand copier terminology.

Contact our Sales Team on 01628 527370 or simply make an online enquiry

THE CLARITY SERVICE CHARTER
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